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Creating Custom Views

Creating Custom Views The power of views comes not from the predefined views, but from the ability to create your own custom views. | Team LiB Creating Custom Views The power of views comes not from the predefined views but from the ability to create your own custom views. You can customize the current view used on any folder create new views or customize any of the default views included with Outlook. All custom view options are on the Custom View dialog. Open the dialog by rightclicking on the field names at the top of the list pane and selecting Custom. The options you can choose from when customizing or creating views include Fields Select the fields you want visible in your view or remove fields you don t need using the Show Fields dialog see Figure 3.6 . Use this dialog to control the number of lines used in the multiline layout. Not all of these options are available for all view types. Figure 3.6. Use the Show Fields dialog to select and remove fields from your view. You can select any item type from the Select Available Fields From list for use on any other item type however not all fields are available on all items. Group By Enables you to choose specific fields to group by or use the default of Automatically Group According to Arrangement see Figure 3.7 . Automatic grouping enables you to click on a field name and group by that field or select a grouping from the smart grouping menu. The Group By dialog also has the default Expand Collapse setting for the view. Figure 3.7. Use the Group By dialog to control how your view is displayed. Using automatic grouping enables you to change the grouping by rightclicking on the field names and choosing a new grouping. Use grouping to group by fields that you need to change and then drag the items between fields to change the groups. For example group by the Private field and then drag items between the Private Yes and Private No groups to change the Private setting on the items. You can also use grouping to change company names and add categories but not remove categories. Sort Enables you to choose up to four fields to sort by in ascending or .