Tham khảo tài liệu 'chapter 2: internal control deficiencies establish written guidelines for the following loan_part7', tài chính - ngân hàng, kế toán - kiểm toán phục vụ nhu cầu học tập, nghiên cứu và làm việc hiệu quả | Ms. Marion Higa February 28 2003 Page 2 adhere to the department s Participation Agreement in the proper service of our participation loans. The lending institutions also strive to maintain a low delinquency ratio. When available the borrowers are required to provide the department with invoices that the loan proceeds were properly used. However in several situations we are unable to specifically target the monies being spent when the purposes indicate that the proceeds are for working capital . All loans flies contain a loan checklist . This checklist is being properly used to ensure that the loan is properly documented. The information provided by the auditor in this situation is being misrepresented. Since July 2002 the procedure to deposit loan repayment checks was revised to require that checks be deposited daily. The Department has been making every effort to deposit checks on a timely basis to improve the accounting function for the deposit of loan repayments. The Hawaii Tourism Authority does not adequately manage its contracts. Please refer to response from the Hawaii Tourism Authority. The Department s failure to lapse unnecessary encumbrances has deprived the State of the use of fund for other priorities. The Department s Contracts Section has been working with the Departmental programs since November 2002 to close out all of the inactive contracts. To date we have closed out or are in the process of closing out 90 of these inactive contracts. The Department will continue to work with its programs to ensure the timely closing of inactive contracts by providing a quarterly listing of all outstanding contracts nearing expiration to the programs for their determination as to whether a contract should be closed or extended. Nonresponses or unreasonable extensions will be forwarded to the Administrative Services Officer for a final decision. The Department has developed a contracts manual and has held detailed training sessions with the programs on contracts
