Tham khảo tài liệu 'accounting and finance for your small business second edition_5', tài chính - ngân hàng, tài chính doanh nghiệp phục vụ nhu cầu học tập, nghiên cứu và làm việc hiệu quả | Preparing to Operate the Business SECTION I Although many potential controls are listed here you should attempt to create a mix of controls that balances their cost against incremental gains in the level of control achieved. Compare check register to actual check number sequence. The computer s list of checks printed should exactly match the checks that actually have been used. If not this can be evidence that someone has removed a check from the check stock in hopes that it will not be noticed. This irregularity is most common for laser check stock since these checks are stored as separate sheets and so can be more easily pilfered than continuous rolls of check stock. Conduct spot audits of petty cash. It is possible to misrepresent the contents of a petty cash box through the use of miscellaneous receipts and IOU vouchers. By making unscheduled audits you sometimes can spot these irregularities. Control check stock. The check stock cannot be stored in the supply closet along with the pencils and paper because anyone can remove a check from the stack and then is only a forged signature away from stealing funds from the company. Instead the check stock should be locked in a secure cabinet to which only authorized personnel have access. Control signature plates. If anyone can access the company s signature plates then it is possible not only to forge checks but also to stamp authorized signatures on all sorts of legal documents. Accordingly these plates should always be kept in the company safe. Deposit all checks daily. If checks are kept on hand for several days there is an increased likelihood that someone will gain access to them and cash them into his or her own account. Consequently bank deposits should be made every day. Divert incoming cash to a lockbox. If cash or checks from customers never reach a company a host of control problems related to the potential misuse of that cash goes away. To do this set up a lockbox that is controlled by the company s bank
