Sending, Checking for, and Receiving Email Outlook uses Send/Receive groups to control which accounts to check and when to check them. | Team LiB Sending Checking for and Receiving Email Outlook uses Send Receive groups to control which accounts to check and when to check them. In addition to using a Send Receive group to check for new mail automatically you can use the Send Receive toolbar button to check one account or all of your accounts between automatic polling times. Hour 4 Email Basics explains how to configure send and receive settings in more detail. The Send Receive menu includes choices for Send Receive All Checks all accounts for new messages and sends all outgoing messages. This Folder Used with IMAP HTTP or offline Exchange accounts this option checks for new mail in the currently selected folder. Send All Sends all messages waiting in the Outbox without checking any accounts for new messages. The next group of menu options is for your Send Receive groups. The All Accounts group is listed first and any other groups you create are listed after it see Figure . Figure . Use the items on the Send Receive menu to check for new mail on individual accounts at any time. The items listed on the menu vary depending on the account type of the selected folder. I ve selected an IMAP account in this screenshot. Following the Send Receive groups are your individual email accounts. Each item includes a fly-out menu listing Inbox Download Inbox Headers and Process Marked Headers. The next section contains menus specific to the selected account type. Exchange Server includes Free Busy Information and Download Address Book whereas IMAP lists only Free Busy Information. Next on the list are the selections you ll use when working with headers including Download Headers in This Folder Mark to Download Messages Unmark Selected Headers and Unmark All Headers. The last header menu is Process Marked Headers in This Folder. The final items on the menu are the Send Receive configuration menus. Responding to and Forwarding Email After receiving your email you might need to reply to it or forward it .
