Using Smart Grouping If you looked closely at the message list (middle section) in Figure , you noticed the date groups. | Team LiB Using Smart Grouping If you looked closely at the message list middle section in Figure you noticed the date groups. Outlook uses a new view structure that groups messages by the sort field. You ll see natural language words describing the date groups Today Yesterday Sunday Saturday Last Week Two Weeks Ago and so forth. On occasion you might even see messages grouped in Tomorrow. This happens when the sender s date is set ahead and you use IMAP or HTTP mailboxes and download only message headers. Outlook normally reads the received date but when only headers are downloaded it reads the sent field instead. When a different field such as the From field is selected for sorting the messages are grouped by the display name in the From field. Click on the Arranged By field at the top of the message list to select a different field to group by. Disable grouping by choosing Show in Groups on the menu select the menu option again to re-enable it. Select Custom to bring up the Customize View menu. The button at the very bottom Reset Current View resets all the current view settings to their defaults except your group header shading. Although the custom view settings are explained more completely in Hour 3 the Other Settings button contains the settings that control the look and feel of the list view and Reading Pane. Use the options in the Other Settings dialog to change the look of the list view. You might want to select Shade Group Headings to add some color to the group headers so that you can see them more easily. Change the Reading Pane position and show or hide the headers in the Reading Pane using this dialog. Team LiB
