Voting by Email Outlook 2003 enables you to do more with email than just send and reply to messages. Along with meeting and task requests, you can use Outlook to send and compile votes. The requirements for voting include | Team LiB Voting by Email Outlook 2003 enables you to do more with email than just send and reply to messages. Along with meeting and task requests you can use Outlook to send and compile votes. The requirements for voting include Recipients must use Outlook. Messages must be sent using RTF rich text format . When these conditions are met your message will be sent with voting buttons. When the recipients vote their votes are sent back to you and Outlook tallies the votes. Open the Options dialog and add a check to Use Voting Buttons see Figure . This automatically creates voting buttons using the text in the field. By default Outlook includes selections for Approve Reject Yes No and Yes No Maybe. You aren t limited to using these choices You can type any text you want to use to label your voting buttons in the field as long as you remember to use a semicolon as the delimiter between button names. Figure . When enabling voting buttons select a predefined set of voting button text or enter your own text separating the button text with semicolons. When the recipient opens the message she ll see buttons at the top of the form see Figure . Outlook 2003 users can also vote from the Reading Pane by clicking in the InfoBar and choosing one of the voting selections from the menu. Figure . Recipients click on the button to vote and Outlook sends their responses to you. A recipient can change his mind and cast a new vote as often as he wants however only the last vote is included in the tally. Choosing Edit the Response Before Sending opens a reply so that the recipient can reply as if it were a normal message see Figure . This doesn t affect the vote results and gives the recipient the chance to explain her choice ask questions and make a comment. Figure . After choosing the vote selection Outlook offers the choice of immediately returning the ballot or opening a message form to include a reply with the .
