Working with Categories and Email Outlook supports categories on all items and, although no one thinks twice about using them on calendars, tasks, and contacts, categories aren't as widely used on messages as they should be | Team LiB Working with Categories and Email Outlook supports categories on all items and although no one thinks twice about using them on calendars tasks and contacts categories aren t as widely used on messages as they should be. To add a category to messages using the Rules Wizard open the Rules Wizard using Tools Rules and Alerts New Rule 1. Create a blank rule to check messages when they arrive and choose your conditions. For this example we ll choose People or Distribution List. 2. Click on People or Distribution List in the rule description at the bottom of the screen and select the contacts the rule will apply to. Click Next when you re finished adding addresses. 3. Select the action Assign It to the Category Category. Edit the rule description and select a category for the message. 4. Click Next and add any exceptions you might need to your rule. Click Finish to create the rule or Next if you need to run the rule on existing messages. Run the rule on any folder in your message store to set categories on messages already in your message store. Turn on the rule and all new messages meeting your conditions will be assigned the category. If you find the default category list lacking you can add categories to messages by using the Edit Categories menu selection or by right-clicking on a message and choosing Categories see Figure . From there select categories from the list or type new ones in the Item s Belong to These Categories list. Click Add to List to add the category to the Master Category list. You can select more than one message and assign the category to the entire selection. Figure . Select one or more categories for your messages from the Categories dialog. Click the Master Category List button to add or remove categories from the master list stored in the Registry. Although you can add categories from the Categories dialog you can remove them only from the Master Category List dialog. Add categories to the messages you send by selecting .
