Working with Send/Receive Groups Use send/receive groups to control when and how often your email accounts are polled and whether the full messages are downloaded or just headers. | Team LiB Working with Send Receive Groups Use send receive groups to control when and how often your email accounts are polled and whether the full messages are downloaded or just headers. Although many people are satisfied with the default send receive settings and have just one send receive group you can have as many groups as you need to control your email accounts. Send receive groups are especially useful for travelers because they enable you to create different groups based on where you are. When you choose to download full messages you get just that the full messages including attachments. You can read delete and reply to messages as soon as Outlook has finished downloading your messages. When you download headers only you have to download the message body before you can read the message. In most cases you can delete the message header and the message will be deleted from the server the next time Outlook checks for new mail. To set up your send receive groups you must first access the Outlook Options dialog. Select Tools Options and then select the Mail Setup tab see Figure . Figure . Use the Mail Setup tab to reach the configuration dialogs for your email accounts and send receive settings to set the location of your data files and to control how Outlook handles dial-up accounts. Check Send Immediately when Connected and messages are transferred by SMTP as soon as you press the Send button. First configure your dial-up settings on the Mail Setup tab to control how Outlook connects to your mail server using dial-up accounts. If you use more than one dial-up connection select Warn before switching an existing dial-up connection to prevent Outlook from disconnecting you. To work with send receive groups click the Send Receive button see Figure . Configure your send receive group settings to control when and how often Outlook checks for new mail. Figure . When automatic send receive is enabled Outlook checks for mail as soon as it is loaded and
