Working with Views Using Outlook views, you can control what fields and messages are visible, and highlight messages with different colors and fonts. | Team LiB Working with Views Using Outlook views you can control what fields and messages are visible and highlight messages with different colors and fonts. You can use views for many more things including displaying your Outlook items with specific fields showing printing the items and fields shown in the format used in the view filtering contacts you want to use in a mail merge and copying the visible items and field to use in another program. You can choose one of three ways to apply customize and define views. Choose the method that you re most comfortable using Current View menu on the Advanced toolbar Selecting a view from the Navigation Pane Current View list Selecting a view using View Arrange By Current View menu Each of these methods contains one or more customization options including Customize Current View for customizing the current view Define Views for creating new views and Arrange By for changing how your items group. For example the view in Figure is arranged by date. Figure . When you enable View Arrange By Show Views In Navigation Pane the views defined for the selected folder are listed at the bottom of the Navigation pane. You can also use the Current View toolbar button or the View menu to select a new view. Right-click on the Arranged By field heading to change the grouping. Custom on the Arrange By menu opens the same Customize View dialog as Customize Current View on the Navigation Pane. Arrange By is a smart grouping feature that s new to Outlook 2003. You can use it to quickly group by different fields. Arrange By isn t a new view it s a different way of viewing the current view. When you expand or collapse groupings and then switch arrangements the expanded or collapsed state of the Arrange By groups isn t remembered. You must make a new view to save this and other settings. Also new to Outlook 2003 is the two-line list view. When the list pane is fewer than 100 characters wide the item s header information displays over two .
