Managing Your Business with Outlook 2003 for Dummies 21. Trong cuốn sách này, các bạn có thể biết cách làm thế nào để tổ chức, lãnh đạo nhóm của bạn và doanh nghiệp của bạn bằng cách tạo ra các thủ tục cho các mục tiêu kiểm soát, thông tin liên lạc thông qua e-mail, kiểm soát bán hàng, hoạt động tiếp thị, nhiệm vụ, và chia sẻ thông tin. | Chapter 12 Shrinking the Meeting Time 181 Figure 12-3 You can increase your privacy by not showing your calendar details to your group. When exploring the Scheduling page in Figure 12-2 notice two things. First the Zoom drop-down list includes an option to see a full week timetable. Use this view to find common free times during the week rather than during a particular day. Second the Refresh Free Busy command which you can access from the Options button is useful for reconnecting your Outlook to the Exchange server and updating the timetable again. 4. After finding an appropriate time slot click the Appointment tab. The Meeting invitation form opens with all guest e-mails ready to send. 5. Fill in the subject and planning information. The Scheduling tool fills in the time automatically. 6. Click the Send button to send the invitation. Figure 12-2 shows your schedule with the subject of your meetings. When you need privacy and don t want to show this information uncheck your Outlook configuration for this option 1. Choose Tools1 Options1 iCalendar Options. The Calendar Options dialog box opens. 2. Click the Planner Options button. The Planner Options dialog box appears see Figure 12-3 . 3. Uncheck the Show Calendar Details In The Grid check box in the Group Schedule because you don t want to expose your appointments details to everyone. 4. Click OK. Because you already can share your Calendar with authorized people don t use this option when scheduling meetings. Show only your free and busy times to anyone. 182 Part III Handling Communication and Collaboration Checking available time with the Free Busy option Not having access to an Exchange server is no longer an excuse for not sharing your free time and busy time with your coworkers. You can publish your Calendar on an Internet site. Outlook has a feature to publish your Free Busy Calendar every few minutes or every hour on the site you choose. To take advantage of this feature 1. Choose Tools Options Calendar .
