The engineering department staff is responsible for approving, publishing, and distributing the engineering procedure manuals and any subsequent revisions. The manual will be reviewed and updated annually or as required to maintain an effective engineering program. The manual is maintained on a controlled copy basis, with manual holders receiving copies of new or revised pages as they are issued and notices to remove deleted pages. Generally, only manuals that have identification numbers will be controlled and maintained. | 4 Engineering Procedure Manuals Manuals are a tried and true method of having procedural infor- mation available for end users. This section is for a manual paper-based documentation system; therefore, hard copies of procedures will be three- hole punched and placed in binders and distributed throughout the company. When engineering procedures are released for use, they will be distributed to all engineering procedure manuals. As changes are made, the down- level procedures are obsoleted and retained for history. The engineering department staff is responsible for approving, publishing, and distributing the engineering procedure manuals and any subsequent revisions. The manual will be reviewed and updated annually or as required to maintain an effective engineering program. The manual is maintained on a controlled copy basis, with manual holders receiving copies of new or revised pages as they are issued and notices to remove deleted pages. Generally, only manuals that have identification numbers will be controlled and maintained. There will need to be periodic, random audits performed to deter- mine if manual holders are properly maintaining their individual copies. All changes to the contents of the manual are made through the engineering department. 59 60 Developing and Managing Engineering Procedures MANUAL COMPONENTS Engineering procedure manuals will follow the customary for- mat of a cover page, spine, 3-ring binder, dividers, introduction and maintenance page, and a table of contents with revision history page as shown in Fig. . Engineering Department Organization Cover Spine Three-Ring Dividers Introduction and Table of Contents Page Analysis Binder W riting Maintenance and Page Revision History Page Figure . Engineering procedure manual components. Engineering Procedure Manuals 61 Cover Page The manual will have a cover (Fig. ) that states that it is an engineering procedure manual and there will be an unique identification number, .
