SharePoint 2007 User’s Guide Learning Microsoft’s Collaboration and Productivity Platform phần 8

Hình 7-9. Cấu hình Label chính sách tính năng mã vạch là tương tự như tính năng Nhãn, vì nó có thể được sử dụng để tự động tạo ra những đặc điểm tổ chức của các tài liệu cho các mục đích quản lý hồ sơ. Thay vì tạo ra văn bản từ siêu dữ liệu, tính năng mã vạch tạo ra một nhận dạng mã vạch duy nhất cho mỗi tài liệu có liên quan đến chính sách. | 288 CHAPTER 7 WORKFLOW AND INFORMATION MANAGEMENT POLICIES Labels You can add a label to a document to ensure that important information about the document is induded when it is printed. To spedfy the label type the text you want to use in the T_abel format box. You can use any combination of fixed text or document properties except calculated or built-in properties such as GUID or CreatedBy. To start a new line use the Vi character sequence. p Enable Labels p Prompt users to insert a label before saving or printing I Prevent changes to labels after they are added Label format Addendum Name Title nPrepared By A Examples Project ProjectNameJVi Managed By ProjectManager Confidential Date Height Inches Width Indies Previev Addendum Name Title l- Prepared By Account Manager Refresh I Figure 7-9. Label policy configuration The Barcodes feature is similar to the Labels feature as it can be used to automatically generate organizational traits of the document for records management purposes. Instead of generating text from metadata the Barcodes feature creates a unique barcode identifier for each document that is associated with the policy. The barcode symbology used by the default Barcode feature of Office SharePoint Server is Code 39. The barcode graphic and number is displayed on the document s View Properties page in the library. Documents can be found by searching for their barcode value. This barcode can be inserted into the Office 2007 file as a graphic. Within the appropriate Office 2007 application click the Barcode option in the Barcode section of the Insert menu to add the label to your document. The Barcode option will only appear for documents that are associated with policies including the Barcode feature. The Barcode feature contains only a single setting Prompt User which causes the user to be prompted to insert the barcode into the Office 2007 document before it is saved or printed. Note The Label and Barcode features only apply to documents within .