Chapter 8 - Managing office supplies. In this chapter, you will learn: Give examples of vital, incidental, and periodic supplies used in a typical medical office; describe how to store administrative and clinical supplies; implement a system for tracking the inventory of supplies; schedule inventories and ordering times to maximize office efficiency;. | PowerPoint® to accompany Second Edition Ramutkowski Booth Pugh Thompson Whicker Chapter 8 Copyright © The McGraw-Hill Companies, Inc. Permission required for reproduction or display. Medical Assisting Chapter 8 Objectives 8-1 Give examples of vital, incidental, and periodic supplies used in a typical medical office. 8-2 Describe how to store administrative and clinical supplies. 8-3 Implement a system for tracking the inventory of supplies. 8-4 Schedule inventories and ordering times to maximize office efficiency. Managing Office Supplies Objectives 8-5 Locate and evaluate supply sources. 8-6 Use strategies to obtain the best-quality supplies while controlling cost. 8-7 Follow procedures for ordering supplies. 8-8 Check a supply order and pay for the supplies. Managing Office Supplies (cont.) Organizing Medical Office Supplies Supplies Efficiency Expendable Items Least possible: Expense Cost Waste Expendable items are those that must be restocked Goal of managing . | PowerPoint® to accompany Second Edition Ramutkowski Booth Pugh Thompson Whicker Chapter 8 Copyright © The McGraw-Hill Companies, Inc. Permission required for reproduction or display. Medical Assisting Chapter 8 Objectives 8-1 Give examples of vital, incidental, and periodic supplies used in a typical medical office. 8-2 Describe how to store administrative and clinical supplies. 8-3 Implement a system for tracking the inventory of supplies. 8-4 Schedule inventories and ordering times to maximize office efficiency. Managing Office Supplies Objectives 8-5 Locate and evaluate supply sources. 8-6 Use strategies to obtain the best-quality supplies while controlling cost. 8-7 Follow procedures for ordering supplies. 8-8 Check a supply order and pay for the supplies. Managing Office Supplies (cont.) Organizing Medical Office Supplies Supplies Efficiency Expendable Items Least possible: Expense Cost Waste Expendable items are those that must be restocked Goal of managing office supplies is to achieve efficiency Durable items are used indefinitely Determining Responsibility for Organizing Supplies It is common for one or two individuals to handle the organizing of supplies. One may be responsible for administrative supplies and the other clinical supplies. In large practices, at times a third individual may handle supplies for the durable items such as computer, fax, and copiers, etc. Types of Supplies Administrative Clinical General Stationary Insurance Forms Pens Clipboards Alcohol swabs Disposable sheaths Tongue depressors Tissue Paper towels Hypoallergenic soap Categorizing Supplies A supply list can help track and categorize supplies according to need and urgency. Incidental Supplies Vital Supplies Periodic Supplies Categorizing Supplies (cont.) Storing Office Supplies Store in a neat, organized manner to prevent: Loss Theft Damage Deterioration Location Items are normally kept close to areas of use. Storage Cabinet Label storage
