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Using the Personal Address Book

Using the Personal Address Book Outlook 2003 supports the Contacts folder as an address book service as well as the personal address book (PAB). | Team LiB Using the Personal Address Book Outlook 2003 supports the Contacts folder as an address book service as well as the personal address book PAB . Although Outlook supports the use of a PAB it s a depreciated service and should not be used under most circumstances. If you don t have a PAB now don t create one. You should use only the Contacts folder for your address book. If you upgraded to Outlook 2003 from a previous version of Outlook and are using a PAB you should allow Outlook to import the PAB into its Contacts folder. If Outlook doesn t offer to import it use the File Import and Export menu to import the records and convert them to contacts. 1. Select Import from another program or file and then click Next. 2. Choose Personal Address Book as the file type to import and then click Next. 3. Browse to locate your pab file. 4. Select a destination folder and finish the import. The contents of your personal address book are imported into the selected folder. See Hour 19 Managing Your Data for complete instructions on using Import and Export. In past versions the PAB was the only way you could have distribution lists in Outlook but because Outlook 2003 supports distribution lists in the Contacts folder there s little need for the PAB now. To connect an old PAB to your Outlook profile choose the Tools E-mail Accounts menu and select Add a New Directory or Address Book. Select Additional Address Book and then select Personal Address Book from the next dialog. Browse to locate your PAB and connect it to your profile. The PAB is now ready to use and the addresses will be available for addressing messages. After adding the PAB to your profile you might need to adjust the order in which Outlook searches the PAB and Contacts folders and which address book is listed first. Open the address book using Tools Address Book and then choose the Tools Options menu to display the Addressing dialog see Figure 7.8 . From this dialog you can choose the address list that s .