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CC Unit 4, Offers

| Commercial Correspondence Unit 4 Offers and Cover Letters of Offers What is an offer? An offer is a promise to supply goods or services on the terms stated. Usually the offerer is the seller, and the offeree is the buyer. Types of offers Firm offer Also called Quotation with qualifying statements Free offer (offer without engagement) Also called Quotation Firm offer With qualifying statements, usually about time validity For acceptance within 14 days. The prices quoted will apply only to orders received on or before 31 March. Usually made to one buyer only Without sales confirmation Not legally binding until accepted Free offer (offer without engagement) Without qualifying statements, providing negotiable terms by using adverbs “normally” or “usually”, or by asking the customer to confirm. May be made to several buyers. Not legally binding even when accepted by the buyer. Only binding when the seller, after receipt of the buyer’s acceptance, confirms that acceptance Free offer (offer without engagement) Normally we allow a 23% trade discount off net prices with payment on a documents against payment basis. Please let us know if this arrangement is satisfactory. Parts of an offer Opening Express thanks for the enquiry and/or pleasure in offering Main message Mention at least 7 terms and conditions Closing Express hope for orders and future business Opening Free offer: We thank you very much for your enquiry of (asking) for and are happy/ glad/ pleased to make you an offer on the following terms and conditions. We and take pleasure in making you an offer for the said goods. Opening Firm offer: We thank you for and are happy to offer firm until 25 March 20_ on the terms and conditions as follows. We are pleased to make you a firm offer, subject to acceptance within 21 days, for 10 machines We thank you to make you an offer which is valid until October 20_ on the following terms and conditions. Opening Firm offer: . | Commercial Correspondence Unit 4 Offers and Cover Letters of Offers What is an offer? An offer is a promise to supply goods or services on the terms stated. Usually the offerer is the seller, and the offeree is the buyer. Types of offers Firm offer Also called Quotation with qualifying statements Free offer (offer without engagement) Also called Quotation Firm offer With qualifying statements, usually about time validity For acceptance within 14 days. The prices quoted will apply only to orders received on or before 31 March. Usually made to one buyer only Without sales confirmation Not legally binding until accepted Free offer (offer without engagement) Without qualifying statements, providing negotiable terms by using adverbs “normally” or “usually”, or by asking the customer to confirm. May be made to several buyers. Not legally binding even when accepted by the buyer. Only binding when the seller, after receipt of the buyer’s acceptance, confirms that acceptance .